Steps for Exhibiting

PLEASE READ THIS PAGE BEFORE PREPARING YOUR EXHIBITS FOR THE FAIR

1. You may enter ONE ITEM in each SECTION, but you may enter all sections; i.e., if you wish, you may enter every section in a class and you may enter as many classes as you wish. Each item may be entered only ONCE in a given year and MAY NOT BE RE-ENTERED IN SUBSEQUENT YEARS. REMEMBER: All items must be clean and new. Obviously worn or soiled items will be disqualified.
2. All items for exhibit are to be placed in the show hall between 5:00 p.m. – 8:00 p.m. on the Thursday evening of the Fair. Record all items to be exhibited on an entry form and bring the form to the office on the Thursday evening of the Fair and leave it with the Secretary.
3. Each item exhibited must have a Williamstown Fair entry tag securely attached to it. Computer generated tags will not be accepted – all tags must be uniform. When entering more than three items it would be advantageous to pick up entry tags in advance from the Secretary, MacDonald’s store, or the Library in Williamstown. Only tags of winning entries will be opened. All children’s exhibit tags will be opened.
4. Items exhibited must remain in the Exhibit Hall until the close of the Fair on Sunday. The Exhibit Hall will close at approx 4:30 p.m. on Sunday afternoon in order to prepare for pickup by exhibitors. All items are to be picked up on Sunday evening of the Fair between 5:00 p.m. and 5:30 p.m. We will not be responsible for items left after this time.
5. Prize money will be available at 4:30 p.m. on Sunday afternoon. You are asked to pick up your prize money when you pick up your exhibits. The Fairboard Secretary will be at the fairgrounds on the Monday morning following the Fair from 9:00 a.m. – 12:00 noon for final pickup. No prize money under $10.00 will be mailed out after the pickup.
6. An EXHIBITOR’S FEE of $5.00 entitles the bearer to exhibit at the Fair and to pick up his or her items between 5:00 p.m. and 5:30 p.m. on Sunday. Gate admission is NOT included in exhibitor’s fee.
7. Children 12 and under may exhibit free but each must register and have their own exhibit number.

JUDGES AND JUDGING

1. A Director will accompany the judges in each class by whom the Judge’s Book will be kept and entries made therein under the direction of the Judge. This Director, under no circumstances, shall take any part in the judging, but he/she shall conduct himself/herself in a disinterested manner at all times during the judging.
2. All Judges’ decisions are final. When the Judge has made his decision, the Director-in-Charge shall award the appropriate ribbon and shall enter the decision in the Judge’s Book, which should be sent to the Secretary’s office as soon as possible after judging has been completed. All Judges’ Books should be signed by both the Judge and the Director incharge.
3. Prize money will be $5.00, $3.00 and $2.00 for all classes, unless otherwise stated. However, if in any one section none of the entries are judged good enough to be awarded a prize, no award will be given. Product prizes or gift certificates may be awarded in lieu of money prizes. As all Directors have offered in the prize list all the funds available for prizes, it is requested that the Judges make no recommendations for special prizes, other than “Honourable Mention”.
4. Premier Exhibitor is awarded to the exhibitor who accumulates the most points in the Home & Garden Division based on three points for first place, two points for second place, and one point for third. If there is a tie for most points, then the prize will
   go to the entrant with the most first places, followed by the most second places.
5. Ties (See Charts below). Note: If there is a tie for most points in a class, then the prize will go to the entrant with the most first places, followed by the most second places.

In a section where the prizes are:

If there is a tie for 1st place, the prizes will be:

If there is a tie for most points in a class, then the prize will go to the entrant with the most first places, followed by the most second places.

NOTE: Every Exhibitor of the Society will be liable to take the following oath if required by any Member: “I do solemnly swear that all animals and articles exhibited by me are either my own growth, raising, or manufacture, or acquired by me according to the rules of this Society, so help me God.”

NOTE: If there is a difference between the Exhibit Hall Prize List published in the Preliminary Fair Book and what is published in the Final Fair Book, the wording in the Final Fair Book shall take precedence.